Printing documents is absolutely necessary for any type of business, including the smallest ones.
Depending on the type of business, certain features might be more useful and needed than others.
Even so, there is a general sense of what small businesses need when it comes to printers, and that is what we will explore in this article.
Last update on 2023-11-28 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
What kind of printer is best for small businesses?
When they came on the market, laser printers were considerably more expensive than the rest of the modalities, but today the difference is becoming smaller.
You can choose from a wide range of models, including full-color ones and high-capacity ones for long runs.
If you only need a printer for correspondence and invoices, you can even go for a black and white model and save yourself money.
Generally, a laser printer can print more pages per minute (PPM) than an inkjet.
This is because the toner from the laser printer is valid for the entire width of the page thanks to the rolling drum, while the inkjet uses a print head that has to go back and forth through the paper. Also, the ink takes longer to dry.
Although laser printer cartridges are more expensive than inkjet refills, this is compensated for because they can print more pages before having to change.
The number of pages a cartridge can print is called the yield. If you have a lot of printing to do, it’s worth keeping in mind.
Don’t forget that the price of replacement cartridges will increase the initial purchase price, so you also have to think about the cost of the printer in the long run.
Buying laser printers is not mandatory, though. A few inkjet models are truly great options for small businesses due to other features they might present, as we are going to see further down.
Also read Wireless Speaker System For Small Business.
Why wireless?
The Wi-Fi connection simplifies the whole process of integration and configuration of the printer in any environment, adding a plus of flexibility and ease of use that will undoubtedly be very useful.
A Wi-Fi connection eliminates the requirement for cables to integrate the printer into your network.
This greatly facilitates the integration of the printer into the work environment since you will not need to resort to complicated configurations or extend the wiring in an exaggerated way.
Thus, if you want to place it, for example, in the center of a department or section, you can do it without much effort since its Wi-Fi connectivity will allow a simple implementation.
All computers, tablets, and smartphones will be able to connect to it in seconds and send print jobs directly, without cables.
On the other hand, the Wi-Fi connection is also important when it comes to taking advantage of advanced functions, especially mobile printing, which allows us to send print jobs directly from your smartphone or tablet to the printer.
4 best wireless printers for small business
As always, we have pointed reasons to choose a certain type of printer for your small business, and we will also help you choose among the best models available in the market right now.
Brother MFC-L3750CDW
Last update on 2023-11-28 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
This color laser printer makes it easy to print eye-catching brochures to expense reports thanks to its fast print time and high-yield cartridges.
It also has outstanding construction, as well as an easy-to-use, touch-sensitive display screen.
Thanks to its four-toner cartridges, the cost per print of this printer is excellent. Its flatbed scanning bed is great for storing delicate receipts, while its automatic document feeder can help print many single sheet pages quickly and efficiently.
It can even automatically scan double-sided documents, which is a nice touch.
There’s a built-in fax function if you need to send documents elsewhere, duplex printing, and the input tray can hold up to 250 pages, which is good if you have a lot of paperwork to process.
On the downside, this printer is quite bulky and heavy.
It can take up a lot of space on your desk or table, and since the display screen cannot be adjusted, if it is placed too high or if you are sitting in front of it, it can be more difficult to see.
That said, its high page yield keeps costs low in long-term use, making it one of the best small business printers to date.
Pros
- Great cost-benefit for small businesses
- Prints in color with quality
- Allows all your workers to print from their devices
- Works with Alexa
Cons
- No support to super tank
- Bulky
- Pricey
HP OfficeJet Pro 9025e
Last update on 2023-11-28 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
Although it is not as fast as the Brother MFC-L3770CDW Laser and has lower-yield cartridges, it can print black and color documents, as well as photos, at an even lower cost thanks to its cheaper replacement ink bottles.
It has great wireless connectivity options, which is great if multiple people need to share the printer.
It can print decent-quality photos too, and its input tray holds 500 pages, so you don’t have to worry too much about refilling your paper supply.
The downside is that it doesn’t have Bluetooth support. Its color accuracy is also inferior, which is not ideal for companies that need more accurate coloring.
Get the Brother if you’re always racing against the clock and need fast print jobs. However, buy the HP if you prefer a cheaper cost per print over a longer period.
Pros
- Incredible cost per print
- Great scan speed
- Great printing quality
Cons
- Photo scans lose details
- A bit pricier than similar printers
- Copies/scans via ADF are flawed
Brother MFC-L2750DW
Last update on 2023-11-28 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
If you only need to print documents in black and white, the Brother MFC-L2750DW is the best small business monochrome laser printer so far.
You can print many pages before your toner cartridge runs out, and higher-yield cartridges are also available.
The cost per print is also very low, and since the cartridge does not need to be replaced frequently, you can save some money over time.
This well-built printer is well designed, making it easy to access paper jams or your toner cartridge.
With its automatic document feeder and double-sided scanning feature, streamlining your workflow is easy.
It has a blazing fast print speed, and it can also print on both sides of the page, which is good if you’re trying to cut down on your paper consumption.
There is also a companion app available, and while you can print, scan and copy directly from your smartphone, you can also perform maintenance tasks like checking the toner level from it.
Pros
- Laser printer
- Excellent cost-per-print
- Amazing printing speed
- Fantastic scanning efficiency
Cons
- Photo printing quality is poor
- Color printing is not possible
- Low paper capacity
Brother HL-L2395DW
Last update on 2023-11-28 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
If you’re trying to save money here and there, check out the Brother HL-L2395DW laser. Like the Brother MFC-L2750DW, it is also a monochrome laser printer; however, it is simpler in design and lacks an automatic document feeder.
While it may be a hindrance for some small businesses, others may scan fewer documents, and for the occasional reception, the flatbed scanner is more than enough for your needs.
Also, it doesn’t yield as many pages, but it has an excellent cost per print. It offers many connectivity options, including a companion application with the same features as the other Brother as well.
Get the MFC-L2750DW if you scan or print a lot of multi-page documents; however, opt for the HL-L2395DW if you are on a tighter budget but don’t mind the lack of a sheet-feed scanner.
Pros
- Excellent text and graphic quality
- Wi-Fi, Wi-Fi Direct, Ethernet, and USB connections are all available
- Nuance PaperPort software is included
Cons
- Photos are a little shabby
- No ADF
- No fax
Final Thoughts
All in all, not all businesses need to print documents in color.
Because of that, we recommended a few printers that are powerful enough but deliver services only for those that need them all in black in white.
This cuts costs, keeping your business running as it should.
