Last update on 2024-04-07 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
Small offices have different needs than large ones, where dozens of workers need to print documents all the time.
Each small office might be different, but we can find similarities that shall help choose the best printer for your place if we think a bit.
In this article, we will cover the criteria you can follow in choosing the best printer for your workers, and we will tell you what some of the best printers in the market right now are.
After you’re done with this article, you might be interested in Stripe Vs. PayPal For Small Businesses.
How to choose a printer for a small office?
Asking yourself a few questions will help you choose with more certainty. The first question is:
How many pages will your workers print during a whole month?
This is essential data and makes all the difference, but many people do not pay attention to it right away.
Printer brands manufacture models basing their ranges on these data, separating different series of printers based on the useful life for which they are going to design, manufacture and sell.
Thus, you can check this information when you are on a printer’s product page. If you already have an estimative of how much your team will need to print, you can choose the right device in the blink of an eye.
Also read Wireless Printers For Surface Pro.
Number of devices connected
Since you will buy a wireless printer, you need to know how many devices connected it supports.
It is no use buying a printer that doesn’t support at least a handful of computers connected to it.
Some very cheap printers will allow up to 5 devices connected, while on the other hand, you can find printers that allow 20 devices. If you are an Apple user, check Wireless Printers For iPhone And iPad Users.
So this is easy. You just need to know how many people work in your office and the amount of them that need to send documents to print.
Printing speed
One of the most frustrating things with cheap printers is that they take too long to print anything.
When you are checking printers to buy, pay attention to the ppm (pages per minute) rate.
If your company needs to print many pages every day, it pays off to get a printer with a high ppm.
Ink vs laser
Considering this is for an office, there is almost no doubt that you would rather spend a bit more at the start and save a good amount in the long run.
Laser printers are more expensive, but their technology of printing saves money when you need to print a lot when compared to inkjet models.
4 suitable wireless printers for small offices
In this part of the article, we will check printers for very small offices as well as printers for offices that are closer to mid-sized businesses.
HP Neverstop Laser 1202nw
Last update on 2024-04-07 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
The HP Neverstop Laser 1202nw is recommended for teams with up to five workers that need to print.
As you can see, this is truly a printer for a very small office. Its price range is attractive for this type of company, too.
Even so, it is professional enough to gear up your office. Let’s check what it has in store for your team.
According to HP, its monthly duty cycle is up to 20,000 pages. However, recommended monthly page volume is 250 to 2,500 pages.
Its dimensions are 380.5 x 293.4 x 287 millimeters, and the weight is 8.78 kilograms, making it one of the most compact and lightest HP has for small offices.
At first glance, it appears robust and resistant, so it should last for a long time, even if you need to drag it around the office sometimes when you need to reorganize it.
It includes a USB port from where it is possible to connect mice, keyboards, cameras and smartphones. But the best thing is, with the help of a local network, you can use Wi-Fi as a tool for a simple, effective and intuitive wireless connection.
To further optimize the connectivity system, you can manipulate the device from anywhere in the world.
Yes, you only need to download apps like Apple Air Print, Moprima Certification, Google Cloud Print, and HP Smart for effective remote management.
Neverstop Laser 1202nw supports paper of various sizes and weights. The A4, A5, A6 and B5 are its speciality. But it is also compatible with envelopes, plain paper, bond, heavy, light and labels.
Pros
- Lightweight and compact
- Text print quality is excellent
- Toner refill package that is simple and easy to use
Cons
- Graphics and picture print quality are below average
- There is no automated duplex printing
- There is no automated document feeder
Brother MFC-J4535DW
Last update on 2024-04-07 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
This Brother printer delivers fast, full-color inkjet prints at an affordable price for small offices and even home customers that need to print a moderate volume monthly.
Print speeds are up to 20 ppm, and the double paper tray holds 400 sheets of letter or legal-size paper.
For wireless printing, Apple AirPrint and Google Cloud Print support come standard, as does Brother iPrint & Scan and Wi-Fi Direct. The L2350DW offers double-sided printing.
As you can see, this model is more of an alternative to the HP model recommended above. It has pretty much the same functions, with the same range of pages you can print monthly, serving offices with the same number of workers.
However, for offices that need to print documents in duplex mode, this printer is a better option.
Pros
- Low running costs
- Above-average print quality
- Prints tabloid-size pages
- Duplex print
Cons
- Inkjet
- Can’t handle tabloid-size pages other than printing
HP Color Laserjet Pro M254dw
Last update on 2024-04-07 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
If your office requires a printer that is a bit ahead in quality than what was shown above, then this HP model seems to fit the role.
Not only that but this model is known for its ease of use, especially for Mac users, as its software resembles it.
That way, you’ll have it ready and printing within minutes of taking it out of the box.
With built-in Apple AirPrint support, you can print wirelessly from your Mac, iPhone, or iPad without installing drivers. The printer also supports HP ePrint, Mopria, and Wi-Fi Direct but does not support Google Cloud Print.
Its print speed is up to 22 ppm in both black and color.
The printer’s recommended monthly duty cycle of up to 2,500 prints makes it suitable for medium-high volume environments, while its first print time of 10.2 seconds (for monochrome, 11.8 seconds for color).
Pros
- Integrated Apple AirPrint for wireless printing
- Easy to set up and use
- Light and thin
Cons
- Slow compared to other laser printers
- No duplex scanning
- Expensive
Kyocera 1102RY2US0
Last update on 2024-04-07 / As an Amazon Associate, we earn from qualifying purchases. Learn more about us.
If your office is going to need a high volume of printing every day and needs all to be printed swiftly, then this Kyocera printer is the best you can get for a great cost-benefit.
While it is not the best Kyocera model, it is still faster than most HP models in the same price range. It can print up to 42 pages per minute in black and white.
The reason Kyocera printers aren’t usually recommended in articles like this is that their software isn’t as good as other brands.
If you are going to buy this printer for your company, whoever is going to use it will first need to get adapted to it.
Once your team of workers is adapted to it, printing will be easier and faster than ever.
In the end, Kyocera 1102RY2US0has a slow learning curve with a high gain in the long term.
Pros
- Mobile Print, Apple AirPrint, Google Cloud Print and Mopria Compatible for a Mobile Printing Solution
- Up to 850 Sheets Paper Capacity
- Kyocera Fleet Services ready, a secure cloud-based monitoring system
Cons
- Not the best operating software
- Setting up takes a while
What is a good printer for the home office?
Among the printers we listed here, the two first models are very good for home offices.
Those two printers can last a long time and are very sturdy, which are features you also need for a printer you will have at home.
Now, if you want to dig into more options, you can check this article.
Final Thoughts
Small offices can need a lot of printing or only a handful. If your office only prints a few pages daily, then the first two printers listed in this article will be good enough.
If you have a higher demand, then choosing between the two last options will be better. The HP model is easier to set up and get going, while the Kyocera is faster and cheaper.
